This is a guest post by our friend Ashley Smith at Buzzworthy Events SF. When scouting for a destination wedding there are a lot of factors to consider. I always go to the desired location at least once. I try to go twice actually, in different seasons so that I gain a stronger sense of the area. I would never recommend to my clients you book a venue or locale with out seeing it in person.
This trip was a scouting trip in Tulum, Mexico; one of my favorite destinations on earth. My current clients are both chefs in San Francisco and they loved the idea of having their wedding on the beach. I am very familiar with the Riviera Maya and they really trusted my judgement on the area and venue, never having been there.
We have a few very exciting elements we are planning, therefore logistics are all the more important. I took them on a day trip outside of the Riveria Maya to see local markets and to source items for their wedding. We spent a day deep sea fishing, we did Mayan Chocolate tasting in Playa del Carmen, we drove all over the Yucatan and had a blast seeing different towns and regions.
Beach front dining at Papaya Playa
Tranquil beach huts and a restaurant lounge at Papaya Playa
The planning process is a rather round about way of putting together all of the pieces of a puzzle. Generating a style and a feeling for the wedding comes from the couple themselves, I facilitate by putting it all together and adding my expertise and resources. Here I really spend time collecting tid bits of information that will all be relevant to the wedding and all of it's events.
Consider all influencing factors of the area you are scouting; seasonality, languages, local holidays, and cultural differences. Be familiar with the area and really be comfortable with it. Many destinations have seasonal elements. For example, some restaurants and shops might close in low tourist seasons. I strongly encourage you to be flexible and open and understand that sometimes you have to make slight modifications depending on resources available. Lastly, really consider your guests and account for their feelings and travel needs. There is a great amount said when a wedding is thought out, planned, and executed well.
View of the jungle from Playa Azul's beach restaurant
A peaceful eco-chic lounge
About Ashley and Buzzworthy Events:Buzzworthy Events SF started out a few years ago and I have been planning weddings in many different places since. I absolutely love what I do! I love the fact that my job includes getting to work with many creative minds and sharpens my creativity as well. I plan weddings on a global scale and am very flexible in what I can do for a wedding. I got to plan a wedding outside of Madrid, Spain a few years ago that had a rather large guest count and went til 6am in the morning. I have planned intimate weddings on the California coast and even more recently another large scale wedding in New Orleans. The couples that I get to work with make my job tremendously fun and heartwarming.
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